Staff member help

Useful information for XS admins/staff members

General information

• Using your website from a client’s perspective
• XS first time configuration

Working with lightboxes

• General information about lightboxes
• Working with client lightboxes
  This article explains how staff members can view and change client lightboxes
• Lightbox collaboration
  How to configure and use the Lightbox collaboration function, which lets users work together on lightboxes
• Preview page user actions
  Learn how to add a file from the preview page to any user’s lightbox

Orders and file delivery

• Creating orders into user accounts
  This article explains how you can create an order into any user’s account
• Anonymous delivery of files
  Learn how you can let anyone download files from an order, without the need to have an account
• Use confirmation
  This article explains the system of requiring users to confirm use of download files
• Frequently asked questions
  with regards to download orders
• Price agreements and subscriptions
  Find out how to work with price agreements
• Asynchronous download jobs
  The article describes how you can configure and work with asynchronous downloads
• Price agreements / subscriptions
  This article explains the price agreements function

Users and permissions

• How to configure download permissions on user accounts

File ingestion

• Linking files to suppliers
  Learn how files are automatically linked to suppliers/photographers and how to fix problems with this process
• Contributor uploads and the submission queue
  A detailed description re uploads by suppliers (photographers) and how to use the submission queue as a staff member

Gallery management

• Gallery management
  General information about the gallery system and how to create galleries
• Building search categories
  Learn how to configure search categories with the gallery manager
• The set editor
  Information about how to edit existing galleries on-the-fly, without using the gallery manager

Working with files and meta data

• Adding keywords from similar files
  How to apply keywords to files from files already in your database
• File restrictions and reservations
  Information about file restrictions, and how to create reservations for files
• Working with the controlled vocabulary
  How to create and use controlled word lists

Invoicing

• The most frequently asked questions
• How to import sales data from affiliate agents
  An explanation about preparing and importing CSV files with sales data

Paying contributors

• Payment runs / Sales reports
  Article explaining how to do Payment runs for photographers and/or agents

Furthermore

• User notifications
  A primer on user notifications and how you can use this function
• API Licences
  An explanation about adding API licences via User management